The Venue

Overview

Now that you're armed with a film and the rights to screen it, you now need somewhere to screen your film.

Aside from already having access to your own venue there are two other options. A pre-existing venue or an available space. Pre-existing venues could be places like independent cinemas, pubs, bars, clubs, museums, community centres or any public building where people cna congregate to watch your film. Other spaces tend towards more specialist environments such as parks, historic buildings, wildlife spaces, cemeteries or places where you would consider it unusual to screen a film.

The benefit of a traditional venue is that a lot of the additional work has been done for you with equipment already being installed and legislation covering licensing, health and safety, accessibility; already covered. They also provide an obvious first place to promote your event and includes a regular crowd of people who patronise the establishment.

The more esoteric venues will require you to take up a lot more of the organisational and technical arrangements. If, for instance, you wish to put on a screening in a small park environment in addition to finding out who maintains and leases the space you will also need to consider the hiring of equipment, additional licencing requirements, Health and Safety conditions, accesibility requirements, insurance and other bureaucratic procedures. While we don't discourage these types of screening, they can be a magnificent match between art and environment, if this is your first screening it might be better to familiarise yourself with the core procedures before branching out into other areas of responsibility.

Finding Local Venues

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Premises Licence

Once you've found some appropriate venues it's time to start finding out what the setup is like.

In particular the venue should hold a valid premises license. Be sure to check with the venue manager that the current licence includes the ability to screen films. If they don’t have a valid premises license, or if they need to add film screenings to it, you can apply for a Temporary Events Notice to cover your event.

In the UK the premises licence law has recently changed meaning that if you are holding a not-for-profit screening at a community venue (hall, community centre, church, etc), you do not need to have a license.

Equipment

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Health and Safety

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Accessibility

Money

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Summary

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Resources

Finding Venues

• resource2
• resource3
• resource4

Venue Licencing

• Cinema For All - has more details about the recent premises license changes.

Equipment

• resource2
• resource3
• resource4

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